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Fire extinguisher inspection log

One sheet for a whole building: every monthly check on one line. Print it, keep it on a clipboard by the front desk, hand it over when the inspector asks.

Free printable PDF Do it by QR instead

Each line of the log should show

  1. Date of the check (month and year at least)
  2. Which extinguisher, by ID or location
  3. Result: passed, or what failed
  4. Initials of the person who checked
  5. What was done about a failure, and when

Print this as a log sheet

What NFPA 10 asks the log to show

The month and year of each inspection and the initials of the person who did it, kept for at least 12 months. Extinguishers that needed corrective action should be recorded too. The standard accepts a tag on the extinguisher, a checklist on file, or an electronic record.

Tag, sheet or electronic

The punched tag on each extinguisher is the classic record, but it only shows the last months of one unit and gets lost or soaked. A log sheet shows the whole building at once. An electronic log keeps every check with the time and the person, and can show an inspector twelve months in one page.

How to use this sheet

  • Walk the building once a month, extinguisher by extinguisher.
  • Fill one line per extinguisher: date, ID or location, result, initials.
  • Write down anything that failed and the date it was fixed.
  • Keep the filled sheets for at least a year, with the annual service report.

Questions

How long should fire extinguisher inspection records be kept?

NFPA 10 asks for at least 12 months. Many owners keep them longer, alongside the annual maintenance reports.

Is the tag on the extinguisher enough?

The tag is one accepted record. A building log is easier to show to an inspector or insurer, because it covers every extinguisher at once.

A plain-language summary, not a substitute for the standard. Your local authority having jurisdiction has the final word.